DIGITIZATION

DIGITIZATION

Digitization is integral to the new technologies for enhancing the value of information in order to preserve company heritage. HARSCH Archives places its specialist teams at your disposal for handling all aspects of the archiving process.



AUDITS - CONSULTING

Archiving practice

The first stage of the archiving process is to draw up an inventory of your archives and to provide proper advice for safeguarding your documents. Having conducted this audit and depending on your needs, we then propose the following steps:


  • Sorting
  • Inventory
  • Cleaning
  • Filing
  • Repacking

In this way your archives are sorted, listed, cleaned up and filed. Depending on your needs, different packing for you archives may be considered, including the possibility of entrusting us with the storage of your documents at our highly secure facilities (savings in space, money, confidentiality, access controls, etc.).



DIGITIZATION

Digital archives

DIGITIZATION

Thanks to our state-of-the-art scanners, we are able to digitize some or all of your archives, depending on your needs. Materials of any size may be digitized, from postage stamps through to architectural plans, including microfilms and of course all standard document formats such as A4, A3, A5. Digitization takes place in four stages:


  • Reception
  • Preparation (staples, paper clips, etc.)
  • Digitization
  • Finalization


PROCESS

Document processing

PROCESS

Once digitized, documents may be processed as required. Various processes can be implemented:


  • Reformatting in PDF
  • OCR
  • Indexing – meta tags
  • Quality control

Thanks to automatic character recognition, the inclusion of meta tags and stringent quality control, the digitized documents are then operational and may be loaded in your information systems (ECM, databases, ERP, CRM, etc.).



ECM

Enterprise content management

In collaboration with our partner ELO and using their computer software “ELO Professional”, ECM can be implemented with minimum demands on your time and resources. The user-friendliness is such that your employees will be able to handle the changeover easily and almost immediately.

Main advantages:


  • Demonstrated value
  • Accessibility
  • Ease of use
  • Data security
  • Traceability

Implementing an ECM system ensures worldwide secure access to your data, faster searches and the on-going availability of your documents, with the guaranteed added value of having a virtual safe with electronic signature.



STORAGE

Secure, confidential storage

In order to guarantee the proper conservation of customers’ property entrusted to our care, be they works of art or sensitive documents, all our storage facilities offer optimal conditions in terms of air conditioning, security and confidentiality. With our ISO 9001 certification, we are in a position to guarantee our customers the highest standards in terms of efficient storage solutions and careful management and tracking of their archives. Our certification also ensures optimal and continued services over time.

STORAGE



Should you decide to outsource your archives, there are various options available to you:


  • Private, individual archiving
  • Grouped archiving
  • Palettes
  • Containers
  • Data backup


DISPOSAL

Secure and confidential document disposal

In addition to digitization and ECM, HARSCH Archives also offers confidential document disposal services. HARSCH Archives, which is certified ISO 14001, promotes a disposal system that recycles the paper while respecting environmental principles. HARSCH Archives provides confidential disposal services for IT data storage media.


Our slogans are:


  • Security
  • Confidentiality
  • Respect for the environment
  • Disposal certificate