“Save yourself precious time and money by outsourcing your archives”
The specialists from our records management department are on hand to make managing your archives easy. We go further than just providing a storage space; we create a comprehensive strategy for your documents. A strategy that is highly effective and complies stringently with the regulations that apply to your organisation.
We are a member of the international association PRISM (Professional Records and Information Services Management), which groups companies specialized in records management throughout the world. Thanks to this network of partners we can respond to requests for tenders worldwide, and deliver global solutions.
We set ourselves the challenge of taking care of your documents throughout their whole lifespan, from creation to disposal. We tailor our solutions to suit your requirements, providing only the services that you really need.
Our team will come to your storage location and provide the full service or only the parts you require, including labelling, drawing up a detailed inventory, packing and barcode scanning. Your archives will then be loaded on to our vehicles to be moved to our storage areas.
If you need your archives sorted, we can separate those to be destroyed from those to be stored. This can be done right at the outset, so you only pay for what you end up storing. We can then sort your archives further by their department and year of origin to make it easier for you to view and/or dispose of them further down the line.
We can provide archiving boxes and crates to ensure that your archives are stored in optimum conditions.
All archives receive unique barcodes so we can locate them within our depots at any time and record their transport history in our database. You have the option to manage your inventory yourself, or to leave it in the capable hands of our archiving team.
We store your archives in the best possible conditions at our secure premises, performing highly detailed computer monitoring. We tailor our storage solutions to your needs to ensure that you only pay for the storage you require and to make accessing them easier.
With dedicated archive storage premises ideally located in the Swiss cantons of Geneva and Vaud, we provide a swift service covering Geneva, Lausanne, Neuchâtel and Fribourg. The same levels of security are in place at each location.
A private zone , for your most confidential archives :
A group zone , for the archives you need to access regularly :
A storage zone for IT data storage :
We monitor all the archives entrusted to us using a dedicated database. We allocate each unit its own unique barcode, and any actions taken are recorded in real time on its activity log. This allows you to pinpoint the location of your documents whenever you need to and see who has viewed them at any time.
Harsch offers you one of the most effective online management tools available on the market : « MyRecords ». Your archives are accessible vis the « Customer Access » tab, which is easier and safer thanks to this software’s confidential User ID.
Its interface is very intuitive and is quickly mastered :
Whether you are a standard user or an administrator, the tool is adapted to your needs, and you can even organise the stored archives from your offices.
Don’t hesitate to contact us for a demonstration!
Document disposal is traceable and complies with Swiss regulations. On your request, we can dispose of your documents at the end of their legal storage period. We follow a rigorous disposal process, giving you the option to choose between recycling and incineration :
Along with your records management, take a look at our office relocation serviceOFFICE RELOCATION