posted on February
November 8, 2017
If you think about it, the records you keep — on finances, customers, employees, equipment and inventory — are the fuel that keeps your company running. Without them, your organization would come to a standstill. And the more successful your company is, the more importance you should place on records storage.
If your record storage plan is a back room filled with boxes of documents, you’re putting your company at risk. Loss of valuable documents by theft or by fire could put your company out of commission for months — or out of business altogether.
It’s simply not good business to keep records onsite. Not only are they more vulnerable, but they take up valuable space you need to expand, store inventory and make customers comfortable. Those records need to be stored safely, out of sight.
As a result, when it comes to records storage, you have two basic choices: storing them yourself at an offsite storage facility or hiring a company to manage offsite storage. The choice you make will be based on many factors, including the sensitivity of the information, your industry, your appetite for risk, accessibility and cost.
And finally what about cost? While self-storage might seem like a less expensive option, that’s not always true. To ensure that you have enough space, you’ll probably pay for space that you’re not using. At a service facility, you pay only for the records you store. Not to mention the internal resources used up by sorting, searching and transporting records. And don’t forget about insurance. With a self-storage facility, you need a good insurance policy. But with a records storage service, insurance is included.
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