Office relocation &
Records management
Our job is to help companies move without affecting their business activities. We do this day in, day out, all week long and around the clock. We help you at every step of the way through your move, providing the right advice at the right time.
Furthermore our Records Management department offers you solutions for outsourcing, digitizing, storing and managing your archives securely with the highest degree of confidentiality. By outsourcing the management of these different areas, you can concentrate on what is really important for your business and make savings thanks to our highly effective solutions. So don’t hesitate, get in touch with us now.
OFFICE RELOCATION | RECORDS MANAGEMENT | FURNITURE RECOVERY SOLUTIONS – Come to visit us at S15 !
“Gain peace of mind for your move and reduce the impact on your business activities”
Office relocation
The specialist team from our Moving department are qualified and reliable, with skills in a wide range of areas. They work with made-to-measure materials to make your move as easy as possible. We don’t just move your furniture, we also offer a comprehensive planning strategy to minimise the impact that your move has on your activity.
Our goal is to offer you with a service tailored to your needs, with a dedicated contact person to ensure you get the best possible advice.
Before we start your move, one of our advisers will organise a technical visit to your premises. This is because planning is the key to a successful office move. During this visit, our expert will take the time necessary to get a clear understanding of your project and your most important requirements (time period, budget and dates) in order to structure a made-to-measure solution for you. As a member of the OMA international association (Office Moving Alliance), we are able to participate in worldwide calls for tender thanks to our partners located in many countries around the world.
In order to provide the best possible service for you, we can:
Our teams will take care of the moving aspect of these projects, and can also provide related technical services.
We aim to carry out your move without interrupting your company’s activities. If necessary we can work outside normal office hours to get the job done.
Our qualified staff receive continuous training to ensure they can meet your most exacting needs in terms of quality, security and confidentiality. They can carry out the following operations:
Our internal handling service is designed for companies who regularly need to have items moved. Our teams are on hand to come to your assistance quickly, whether you need to move furniture or heavy objects (such as safes, fire-extinguisher cabinets or inverters). For regular jobs such as these, you will have the same team at your disposal with a thorough knowledge of your premises, saving time and enabling them to develop a relationship of trust with your staff.
We can manage the move, or we can also provide additional related services:
We can take charge of disconnecting and then reconnecting your computers, servers, printers and plotters. We can also take care of the reboot protocols for your computers and servers.
We also offer an end-of-tenancy cleaning service that complies with the specifications set forth by property management companies and according to the conditions stipulated by the respective cantons.
We can disconnect all types of electronic devices (home cinema, projectors, lamps, ceiling lights and so on) and reconnect them at your new address, while complying fully with the relevant regulations
Thanks to the expertise of our Relocation Dept., we can help you to find new offices for your company. Together we specify your requirements, and we will then look for premises corresponding to these criteria :
When you move, your furniture may be renewed, meaning you need to find a solution for your old furniture. If so, we can provide temporary storage space until you find a permanent solution.
To give your old furniture a second life and avoid scrapping it, we have developed recovery services through our clients or our network of partners. This service forms part of our environmental policy (ISO 14001) and can drastically reduce the cost of replacing your old furniture.
We can take items to the waste disposal centre if necessary. We remove all kinds of property (furniture, safes, electronic equipment and so on) and adapt our disposal methods to the type of waste.
We provide secure short- or long-term storage space for your belongings for however long you require.
Our experience in document management led us to develop a furniture management system coupled with barcodes monitoring. With this service, you have the following options:
“Save yourself precious time and money by outsourcing your archives”
Records management
The specialists from our Records Management department are on hand to make managing your archives easy. We go further than just providing a storage space; we create a comprehensive strategy for your documents. A strategy that is highly effective and complies stringently with the regulations that apply to your organisation.
We set ourselves the challenge of taking care of your documents throughout their whole lifespan, from creation to disposal. We tailor our solutions to suit your requirements, providing only the services that you really need.
Our team will come to your storage location and provide the full service or only the parts you require, including labelling, drawing up a detailed inventory, packing and barcode scanning. Your archives will then be loaded on to our vehicles to be moved to our storage areas.
If you need your archives sorted, we can separate those to be destroyed from those to be stored. This can be done right at the outset, so you only pay for what you end up storing. We can then sort your archives further by their department and year of origin to make it easier for you to view and/or dispose of them further down the line.
We can provide archiving boxes and crates to ensure that your archives are stored in optimum conditions.
All archives receive unique barcodes so we can locate them within our depots at any time and record their transport history in our database. You have the option to manage your inventory yourself, or to leave it in the capable hands of our archiving team.
We store your archives in the best possible conditions at our secure premises, performing highly detailed computer monitoring. We tailor our storage solutions to your needs to ensure that you only pay for the storage you require and to make accessing them easier.
With dedicated archive storage premises ideally located in the Swiss cantons of Geneva and Vaud, we provide a swift service covering Geneva, Lausanne, Neuchâtel and Fribourg. The same levels of security are in place at each location.
A private zone , for your most confidential archives :
A group zone , for the archives you need to access regularly :
A storage zone for IT data storage :
We monitor all the archives entrusted to us using a dedicated database. We allocate each unit its own unique barcode, and any actions taken are recorded in real time on its activity log. This allows you to pinpoint the location of your documents whenever you need to and see who has viewed them at any time.
Our team can provide the proper advice for all aspects of the document management process, whether you wish to regularly add documents, digitize an existing batch of documents or order ad hoc digitization.
We can digitize materials in any format in colour or black and white, one sided or double sided. You can decide whether you want the data transferred using external media, by email or uploaded onto a secure platform.
Document disposal is traceable and complies with Swiss regulations. On your request, we can dispose of your documents at the end of their legal storage period. We follow a rigorous disposal process, giving you the option to choose between recycling and incineration :
